1. Eligibility Faculty shall be eligible for the position of Program Coordinator if they have taught in the program to be coordinated for a minimum of two (2) years or if, in the instance of a new program, they were active in the development and implementation of the program.
Note: Faculty on contract must be eligible for a new contract; however, the term of office automatically ends at the expiration of the contract, unless the contract is renewed.
2. Selection Process
- Before the term of office of a Program Coordinator expires, Chairs shall call for nominations and confirm the consent of the nominees.
- Elections shall take place at a School meeting and shall be conducted by the Chair.
- Nominations may also be taken from the floor.
- Faculty shall have one (1) vote only; decisions shall be by majority vote.
3. Term of Office Program Coordinators shall serve for two (2) years and may be elected for additional terms.
4. Duties and Responsibilities
- Coordinate a program ensuring that all relevant policies and guidelines are followed.
- Develop the program’s strategic plan and academic schedule/ placement of students.
- Provide information regarding the program to the Institute and wider community.
- Collaborate with the Institute, School, Department and satellite centers regarding the program.
- Advise potential, new and current students regarding the program.
- Assist in marketing and promoting the program.
- Coordinate course and program reviews.
- Facilitate the preparation, development and review of program materials.
- Convene and conduct program meetings as needed with Faculty, students and clients.
- Track students’ progress within the program.
- Review student enrolment and retention in courses/program.
- Make recommendations regarding the scheduling of courses and the assignment of Faculty where applicable.
- Prepare and submit an annual end-of-year report to the Chair, copied to the Head of Department if applicable.